Permissions

This page provides a complete list of the permissions available in SAP Enable Now, and explains their purpose. Permissions can be assigned at the Organizational Unit, Role, or User level.

Permission	Provides the following capabilities
Content: Cancel Editing	Cancel editing for a Content Object (via Manager).
Content: Change Workflow	Remove or change the Workflow Process assigned to a Content Object.
Content: Comment	Enter a Comment for a Content Object (this feature has been removed).
Content: Create	Create new Content Objects.
Content: Delete	Delete a Content Object (move it to Trash).
Content: Delete from Trash	Delete a Content Object from Trash. Note that to completely empty the trash, the permission Resources: Delete from Trash also needs to be assigned.
Content: Edit	Edit existing Content Objects (Start Editing; Finish Editing).
Content: Publish	Set the Published tag for a Content Object.
Content: Upload Active Content	Upload files to the Workarea that could contain 'executable' code (such as JavaScript). Note that the Forbid Active Content setting should be disabled if this permission is granted.
Content: View	Display Content Objects (all Learners must at least have this).
Course Assignments: Edit	Create or change Assignments (of courses/Content Objects to users/OUs).
Course Assignments: View	Display existing course assignments.
Editing Report: View	Generate the Editing Report, which shows which Content Objects are checked out to which users.
Messages: Create & Send	Send Broadcast Messages to users (for an OU or individual user(s)).
Milestones: Delete	Delete an existing Milestone definition.
Milestones: Edit	Create and change Milestones.
Milestones: View	Display the list of existing Milestones.
Organizational Units: Create	Create new Organizational Units.
Organizational Units: Delete	Delete existing Organizational Units.
Organizational Units: Edit	Change existing Organizational Unit definitions.
Organizational Units: View	Display the current Organizational Unit hierarchy.
Permissions: Edit	Change the permissions currently assigned to a user or role.
Permissions: View	Display the permissions currently assigned to users and roles.
Priorities: Delete	Delete existing Priority (Master Data) definitions.
Priorities: Edit	Create or change current Priority (Master Data) definitions.
Priorities: View	Display the list of current Priority (Master Data) definitions.
Resources: Comment	Enter comments for a Resource object.
Resources: Delete	Delete a Resource object.
Resources: Delete from Trash	Permanently delete a Resource object.
Resources: Publish	Publish a Resource object.
Resources: View	View Resources. All Learners and above should have this permission.
Roles: (De)Activate	Activate and deactivate Roles.
Roles: Administrate All	Create and change Role definitions (over and above just their permissions).
Roles: Delete	Delete existing Role definitions.
Roles: Edit	Create and change existing Role definitions.
Roles: View	Display existing Role definitions
Scheduler: Edit Jobs	Create and edit scheduled jobs for periodically generating reports.
Scheduler: View Jobs	Display the list of currently-scheduled jobs (to periodically generate reports).
Server Statistics: View	Use menu option Administration > Server Statistics in Manager.
Server: Edit Server Settings	Use menu option Administration > Server Settings to maintain server settings (note there is no 'read only' equivalent permission).
Server: Housekeeping Edit	Run housekeeping tasks (via Manager menu option Administration > Server Housekeeping).
Server: Housekeeping View	In theory, this should let you view any housekeeping settings, but there aren't any - only the ability to run housekeeping tasks, and this is covered by the Server: Housekeeping Edit permission.
Server: User Import	Import new Users via file upload.
Status Report: View	Generate the Status Report, which lists all Tasks, by Status.
Status: Delete	Delete an existing Status (Master Data) definition.
Status: Edit	Change an existing Status (Master Data) definition.
Status: View	Display the list of existing Status (Master Data) definitions.
Tags: Create	Create new Tag (Master Data) definitions.
Tags: Delete	Delete existing Tag (Master Data) definitions.
Tags: Edit	Create or change existing Tag (Master Data) definitions.
Tags: Set	Apply Tags to content objects (excludes the 'Published' tag).
Tasks: Delete	Delete a manually-created Task.
Tasks: Edit	Create manual tasks, and edit existing Tasks.
Tasks: View	Provides access to the options My Tasks and All Tasks on the Tasks menu in Manager (note that the sub-items Editing Report and Status Report have their own permissions).
Test Data Creation: Generate Session ID	Required for automated server tests. Should not be assigned to any role unless explicitly instructed by SAP (and then probably only for a strictly limited time).
Types: Delete	Delete existing Task Type (Master Data) definitions.
Types: Edit	Create and change existing Task Type (Master Data) definitions.
Types: View	Display the list of existing Task Type (Master Data) definitions.
User List: View	Display users in any picklists in Manager or Producer. This permission must be granted to all roles that have a need to display or select a user (which is effectively everything except Learner and Anonymous).
User Profile: Edit	Edit your own User Profile in Manager (menu option Settings > User Info > User Settings).
User Profile: View	Display your own User Profile in Manager (menu option Settings > User Info > User Settings).
User: View Details	Display personal details for users (only applicable if the data protection feature is activated).
User: Delete Details	Purge a user's data (only applicable if the data protection feature is activated); this is done via a hover-over link in the User List.
Users: Create	Manually create Users (typically not done if SSO is active).
Users: Edit	Edit User information (including role assignments) for manually-created users (all information except Roles cannot be changed for imported users).
Users: View	Display the list of Users via Manager menu option Administration > Users (menu option not visible if permission not granted).
Users: (De)Activate	Activate and deactivate individual Users.
Views: Authoring View	Access the 'authoring' (and administration) interfaces in Manager and Producer. This permission must be granted to all 'non-Learner) roles. Note that access to individual functions within these interfaces is typically controlled by separate permissions.
Views: Learner View	Access the Learner view in Manager. If SAP Enable Now is used as an LMS and users will access courses directly from Manager, this permission should be granted to all roles.
Views: Learning Reports	Access the various Manager reports that are accessible via the Learning Reports menu option.
Workarea Manager	Access to the Workareas menu in Manager. This is necessary to allow developers/administrators the ability to select a Workarea.
Workareas: (De)Activate	Activate and deactivate individual Workareas.
Workareas: Create	Create new Workareas.
Workareas: Delete	Delete existing Workareas.
Workareas: Edit	Change the details of existing Workareas - including name/description, and assigning tags and Workflow processes (but not permissions - see Workareas: Edit Workarea Permissions)
Workareas: Edit Workarea Permissions	Change the permissions for an existing Workarea.
Workflow: Create	Define a new Workflow process.
Workflow: Delete	Delete an existing Workflow process definition.
Workflow: Edit	Change an existing Workflow process definition.
Workflow: View	Display a Workflow process definition in Manager. Also necessary to be able to see/select a Workflow process for a Task. Caution: If a Workflow process has been assigned to any objects in the Workarea, Authors must have this permission, or they will not be able to access the Producer Workarea (they will get a 'You do not have permission' message).